Using a Grouping List Template

You can save a grouping list as a template. The information captured in the template includes the groups and sub-groups set up in the engagement, as well as the account types and account classifications for each group and sub-group. The template then can be used to replace the existing grouping list for other engagements. In addition, you can delete a grouping list template if it is no longer needed.

Note: Grouping list templates are available in subsidiary trial balances, but not in multi-tier consolidated engagements currently.

ClosedCreate a grouping list template.

First, make any customizations required to your financial or tax grouping list, including adding, editing, and deleting groups and sub-groups. Then, do the following:

  1. Click on the navigation bar and select Trial Balance.

  1. Click Grouping List Options.

  1. Select Save as Template.

  1. Select the grouping list you want to save.

  2. Enter a Template ID.

  3. Enter a Template Name

Note: FS and TAX are template IDs for the system-provided financial and tax grouping lists and cannot be reused.

  1. Click Confirm.

ClosedApply a grouping List template to a Financial trial balance

Important: Applying a financial grouping list template removes and replaces all of the existing groups and sub-groups and account assignments in the engagement. This process cannot be reversed once it has been completed.

  1. Click the engagement on the Engagement List page.

Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.

  1. Click on the navigation bar and select Trial Balance.

  1. Click Grouping List Templates.

  1. Click Replace with Template.

  1. Select the template to use in the Select Template grid. You can pick any of the templates from the list that is not currently set as default, including a Custom GL.

  1. Review the template preview to ensure that the groupings are what you expect them to be. You can click the icon next to a group folder to see the subgroups for that group.

  1. Click Confirm.

  1. Click Replace. This will replace the current default (either a default FS or Custom GL) with the selected GL template.

ClosedCreate a Custom Grouping List

  1. Click on the navigation bar and select Trial Balance.

  2. Click Grouping List Options.

  3. Select Lists.

  4. Select New Grouping List.

  5. Enter a Grouping List Index.

  6. Enter a Grouping List Name.

  7. Click Add.

    Note: User can add a maximum of eight (8) custom grouping list for an engagement.

ClosedEdit a Custom Grouping List

  1. Click the engagement on the Engagement List page.

    Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.

  2. Click on the navigation bar and select Trial Balance.

  3. Click Grouping List options.

  4. Click the ellipses for the grouping list to be edited, then click Edit.

  5. Update Grouping List Index.

  6. Update Grouping List Name

  7. Click Save.

  8. Review the Financial Grouping List to ensure that the edited grouping reflects changes you have made to that grouping.

  9. Review the confirmation message and click X.

ClosedDelete a Custom Grouping List

  1. Click the engagement on the Engagement List page.

    Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.

  2. Click on the navigation bar and select Trial Balance.

  3. Click Grouping List options.

  4. Click the ellipses for the grouping list to be deleted, then click Delete.

  5. Review the confirmation message and click Confirm to proceed with deleting the selected grouping list.

  6. Click Cancel to abort the delete and go back to the Grouping list Options pane.

ClosedSet a Custom Grouping list as Default

  1. Click the engagement on the Engagement List page.

    Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.

  2. Click on the navigation bar and select Trial Balance.

  3. Click Grouping List options.

  4. Click the ellipses for the grouping list to be deleted, then click Set as Default.

  5. Review the confirmation message and click Confirm to proceed and set the selected grouping list as default.

  6. Click Cancel to abort the process and go back to the Grouping list Options pane.

ClosedApply a grouping list template to a Tax trial balance

Important: Applying a tax grouping list template removes account assignments to the sub-groups. This process cannot be reversed once it has been completed.

  1. Click the engagement on the Engagement List page.

Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.

  1. Click on the navigation bar and select Trial Balance.

  2. Click Grouping List Templates.

  3. Click Replace with Template.

  4. Select the template to use in the Select Template grid.

  5. Review the template preview to ensure that the groupings are what you expect them to be. You can click theicon next to a group folder to see the subgroups for the group.

  6. Click Confirm.

  7. Click Replace.

Note: Tax Grouping list templates are only available in engagements with the same tax year and entity type. For example, tax grouping list templates saved for the 2020 tax year and S Corporation will not be available in engagements with 2020 tax year and entity type Partnership.

ClosedDelete a Grouping List Template

  1. Click the engagement on the Engagement List page.

    Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.

  2. Click on the navigation bar and select Trial Balance.
  3. Click Grouping List Templates.
  4. Select the template to delete in the Templates grid.
  5. Review the template preview to ensure that the groupings are what you expect them to be. You can click theicon next to a group folder to see the subgroups for that group.
  6. Click the ellipsis for the selected template in the Templates grid, then click Delete.
  7. Review the confirmation message and click Yes.