Referencing Workpapers from the Trial Balance

You can add workpaper reference links to the trial balance so it is easier to access the workpapers as you work in an engagement. Workpaper reference links can be added to the final current year balance and the tax current year balance columns for each account. The links that you add to a trial balance are also visible in your leadsheets, Tax Summary report, Financial Summary report, and Trial Balance reports.

More than one workpaper can be linked per account and balance. When workpaper reference links are added, the workpaper reference icon displays the number of workpapers linked to the balance. Clicking the icon opens the Workpaper Reference panel, where you can add, open, or remove workpaper reference links.

Once a workpaper reference link is added, clicking the workpaper in the Workpaper Reference panel will open the workpaper in the Workpaper Monitor application (in the case of Microsoft® Word, Microsoft® Excel®, and PDF files), or download the files to your computer (for other file types).

The workpaper that you want to reference must be uploaded to the Engagement View before you can add a reference link to it.

Up to 20 workpapers can be linked per account and balance. Adding a workpaper reference to the final balance on either the Financial or Tax trial balance also adds the reference to the final balance column on the other trial balance.

Notes: 

• If the workpaper you are referencing is included when you roll forward the engagement, the reference to that workpaper is retained in the new engagement. Similarly, if you copy an engagement and select to copy a workpaper, the reference to that workpaper is retained in the new engagement.

• If more than one workpaper is linked to a balance, only the references to workpapers included in the copied or rolled forward engagement are retained.

Add a workpaper reference link to a trial balance.

1. Click the engagement on the Engagement List page.

   Note: See Using the Engagement List Page for information about using the pagination and search features to find an engagement in the list.

2. Click on the navigation bar and select Trial Balance.
3. Locate the account you want to add a workpaper reference to.
4.  Locate or add the column you want to add a workpaper reference to.
   • On the Financial trial balance, you can add a workpaper reference to the current year Final Balance column.
   • On the Tax trial balance, you can add a workpaper reference to either the current year Final Balance or the current year Tax Balance column.
5. Click the gray icon next to the column.

   Note: If there are workpapers already linked to the balance, you will see the icon is blue with a badge displaying the count of workpapers.

6. On the side-panel that opens, you will see all workpapers referenced along with the account details.
7. To add more workpaper references, type the first character of the workpaper name and all the relevant workpapers will be listed below to add.

Remove a workpaper reference link from the trial balance.